Owner and Data Controller
Giochi d'Intelletto S.r.l.
via Rodolfo Audinot, n. 34
40134 - Bologna
Owner contact email: info@omniachess.com
Types of Data collected
Among the types of Personal Data that OmniaChess collects, by itself or through third parties, there are:
payment info; first name; last name; email address; billing address; purchase history; Trackers; Data communicated while using the service; gender; date of birth; phone number; password; country; various types of Data.
Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using OmniaChess.
Unless specified otherwise, all Data requested by OmniaChess is mandatory and failure to provide this Data may make it impossible for OmniaChess to provide its services. In cases where OmniaChess specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Any use of Cookies – or of other tracking tools — by OmniaChess or by the owners of third-party services used by OmniaChess serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy.
Users are responsible for any third-party Personal Data obtained, published or shared through OmniaChess.
Mode and place of processing the Data
Methods of processing
The Owner takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of OmniaChess (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.
Place
The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.
Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.
Retention time
Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.
The purposes of processing
The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following:
Handling payments, Collection of privacy-related preferences, Managing contacts and sending messages, Hosting and backend infrastructure, Registration and authentication provided directly by OmniaChess, Contacting the User, Registration and authentication and Handling activities related to productivity.
For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data”.
Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and using the following services:
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Collection of privacy-related preferences
This type of service allows OmniaChess to collect and store Users’ preferences related to the collection, use, and processing of their personal information, as requested by the applicable privacy legislation.
iubenda Cookie Solution (iubenda srl)
The iubenda Cookie Solution allows the Owner to collect and store Users’ preferences related to the processing of personal information and in particular to the use of Cookies and other Trackers on OmniaChess.
Personal Data processed: Trackers.
Place of processing: Italy – Privacy Policy.
iubenda Consent Solution (iubenda srl)
The iubenda Consent Solution allows to store and retrieve records of Users’ consent to the processing of Personal Data, and information and preferences expressed in relation to the provided consent.
In order to do so, it makes use of a Tracker that temporarily stores pending information on the User’s device until it is processed by the API. The Tracker (a browser feature called localStorage) is at that point deleted.
Personal Data processed: Data communicated while using the service; Trackers.
Place of processing: Italy – Privacy Policy.
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Contacting the User
Mailing list or newsletter (OmniaChess)
By registering on the mailing list or for the newsletter, the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning OmniaChess. Your email address might also be added to this list as a result of signing up to OmniaChess or after making a purchase.
Personal Data processed: email address; first name; last name.
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Handling activities related to productivity
This type of service helps the Owner to manage tasks, collaboration and, in general, activities related to productivity. In using this type of service, Data of Users will be processed and may be retained, depending on the purpose of the activity in question.
These services may be integrated with a wide range of third-party services disclosed within this privacy policy to enable the Owner to import or export Data needed for the relative activity.
Collection of Projects produced by "JUNIOR" Users
The Junior User, when accessing the OmniaChess sessions dedicated to teaching in schools, will be able to produce Projects, such as for example the solution of exercises and quizzes, attendance data or results of competitions and challenges, which are memorized by OmniaChess.
Said Projects may contain Personal Data of the Junior User.
Place of treatment: U.E.
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Handling payments
Unless otherwise specified, OmniaChess processes any payments by credit card, bank transfer or other means via external payment service providers. In general and unless where otherwise stated, Users are requested to provide their payment details and personal information directly to such payment service providers. OmniaChess isn't involved in the collection and processing of such information: instead, it will only receive a notification by the relevant payment service provider as to whether payment has been successfully completed.
Stripe ( Stripe Technology Europe Ltd)
Stripe is a payment service provided by Stripe Technology Europe Ltd.
Personal Data processed: billing address; email address; first name; last name; payment info; purchase history; various types of Data as specified in the privacy policy of the service.
Place of processing: Ireland – Privacy Policy.
PayPal (PayPal Inc.)
PayPal is a payment service provided by PayPal Inc., which allows Users to make online payments.
Personal Data processed: billing address; email address; first name; last name; payment info; purchase history; various types of Data as specified in the privacy policy of the service.
Place of processing: See the PayPal privacy policy – Privacy Policy.
Gestpay Banca Sella (Banca Sella S.p.A.)
Gestpay is a payment service provided by Banca Sella S.p.A.
Personal Data processed: billing address; email address; first name; last name; payment info; various types of Data as specified in the privacy policy of the service.
Place of processing: Italy – Privacy Policy.
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Hosting and backend infrastructure
This type of service has the purpose of hosting Data and files that enable OmniaChess to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of OmniaChess.
Some services among those listed below, if any, may work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.
Amazon Web Services (AWS) (Amazon Web Services, Inc.)
Amazon Web Services (AWS) is a hosting and backend service provided by Amazon Web Services, Inc.
Personal Data processed: various types of Data as specified in the privacy policy of the service.
Place of processing: Italy – Privacy Policy.
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Managing contacts and sending messages
This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.
Amazon Simple Email Service (SES) (Amazon Europe )
Amazon Simple Email Service is an email address management and message sending service provided by Amazon.com Inc.
Personal Data processed: email address.
Place of processing: Luxembourg – Privacy Policy.
Mailchimp (Intuit Inc.)
Mailchimp is an email address management and message sending service provided by Intuit Inc.
Personal Data processed: email address.
Place of processing: United States – Privacy Policy.
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Registration and authentication
By registering or authenticating, Users allow OmniaChess to identify them and give them access to dedicated services.
Depending on what is described below, third parties may provide registration and authentication services. In this case, OmniaChess will be able to access some Data, stored by these third-party services, for registration or identification purposes.
Some of the services listed below may also collect Personal Data for targeting and profiling purposes; to find out more, please refer to the description of each service.
"JUNIOR" User Registration
The registration of a Junior User to OmniaChess can only be carried out by his "Tutor" (parent, guardian, subject having parental authority).
The Junior User can be registered as a "Guest User" or as a "Premium User".
At the time of registration, in the event that it is also possible to request membership from the Federation, the User's Data will be transmitted to the Federation and, if the Federation itself requests it, also to the reference Association.
Based on the type of subscription chosen, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed for "Junior Guest User": name, surname, nickname, password, e-mail, date of birth, gender, nationality.
Personal Data processed for "Junior Premium User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, Federation ID, International Chess Federation (FIDE) ID.
Place of treatment: U.E.
"SENIOR" User Registration
By subscribing to OmniaChess, the Senior User can register as a "Guest User" or as a "Premium User".
At the time of registration, in the event that it is also possible to request membership from the Federation, the User's Data will be transmitted to the Federation and, if the Federation itself requests it, also to the reference Association.
Based on the type of subscription chosen, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed in the case of "Senior Guest User": nickname, password, e-mail, date of birth.
Personal Data processed in the case of "Senior Premium User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, Federation ID, International Chess Federation (FIDE) ID.
Place of treatment: U.E.
By registering, the Senior User authorizes OmniaChess to publish his name and surname together with the photo on the rankings of the championships/tournaments which provide for the assignment of titles and/or the variation of the online Rating.
"INSTRUCTOR" User Registration
By subscribing to OmniaChess, the User can register as an "Instructor User".
The qualification of a Chess Instructor must be recognized by the relevant Federation.
In this case, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed for "Instructor User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, telephone number, identity document, Federation ID, International Chess Federation (FIDE) ID.
Place of treatment: U.E.
"ARBITER" User Registration
By subscribing to OmniaChess, the User can register as an "Arbiter User".
The qualification of a chess arbiter must be recognized by the relevant federation.
In this case, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed for "Arbiter User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, telephone number, identity document, Federation ID, International Chess Federation (FIDE) ID.
Place of treatment: U.E.
"ORGANIZER" User Registration
By subscribing to OmniaChess, the User can register as an "Organizer User".
In this case, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed for "Organizer User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, telephone number, and identity document.
Place of treatment: U.E.
"STREAMER" User Registration
By subscribing to OmniaChess, the User can register as a "Streamer User".
In this case, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed for "Streamer User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, telephone number, and identity document.
Place of treatment: U.E.
"TUTOR" data and authorizations
The registration of a Junior User to OmniaChess must be carried out by his "Tutor" (parent, guardian, subject having parental authority) who provides his Personal Data in addition to those requested for the Junior User.
In this case, OmniaChess will process different types of personal data of the Tutor as indicated in this Privacy Policy.
Personal Data processed for "Tutor": name, surname, e-mail, telephone number, identity document, role (parent or tutor).
Place of treatment: U.E.
With the registration, the Tutor authorizes OmniaChess to publish the name and surname together with the photo of the Junior User on the rankings of the championships/tournaments which provide for the assignment of titles and/or the variation of the online Rating.
The Tutor also authorizes the School attended by the Junior User to use the sections of the OmniaChess platform for educational purposes (Junior Arena).
"ASSOCIATION REFERENT" User Registration
By subscribing to OmniaChess, the User can register as an "Association Referent User".
In this case, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed in the case of "Association Referent User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, telephone number, identity document, and Federation ID.
Place of treatment: U.E.
"SCHOOL REPRESENTATIVE" Registration
By subscribing to OmniaChess, the User can register as a "School Referent User".
In this case, OmniaChess will process different types of personal data as indicated in this Privacy Policy.
Personal Data processed in the case of "School Referent User": name, surname, nickname, password, e-mail, date of birth, gender, nationality, telephone number, identity document.
Place of treatment: U.E.
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Registration and authentication provided directly by OmniaChess
By registering or authenticating, Users allow OmniaChess to identify them and give them access to dedicated services. The Personal Data is collected and stored for registration or identification purposes only. The Data collected are only those necessary for the provision of the service requested by the Users.
Direct registration (OmniaChess)
The User registers by filling out the registration form and providing the Personal Data directly to OmniaChess.
Personal Data processed: country; date of birth; email address; first name; gender; last name; password; phone number; various types of Data.
Cookie Policy
OmniaChess uses Trackers. To learn more, Users may consult the Cookie Policy.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
- Users have given their consent for one or more specific purposes.
- provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
- processing is necessary for compliance with a legal obligation to which the Owner is subject;
- processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
- processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
Further information about retention time
Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.
Therefore:
- Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
- Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to fulfil a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
The rights of Users based on the General Data Protection Regulation (GDPR)
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following, to the extent permitted by law:
- Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
- Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent.
- Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
- Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
- Restrict the processing of their Data. Users have the right to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
- Have their Personal Data deleted or otherwise removed. Users have the right to obtain the erasure of their Data from the Owner.
- Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance.
- Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organisation governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.
If any such transfer takes place, Users can find out more by checking the relevant sections of this document or enquire with the Owner using the information provided in the contact section.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time, free of charge and without providing any justification. Where the User objects to processing for direct marketing purposes, the Personal Data will no longer be processed for such purposes. To learn whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. Such requests are free of charge and will be answered by the Owner as early as possible and always within one month, providing Users with the information required by law. Any rectification or erasure of Personal Data or restriction of processing will be communicated by the Owner to each recipient, if any, to whom the Personal Data has been disclosed unless this proves impossible or involves disproportionate effort. At the Users’ request, the Owner will inform them about those recipients.
Additional information about Data collection and processing
Legal action
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of OmniaChess or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
In addition to the information contained in this privacy policy, OmniaChess may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.
System logs and maintenance
For operation and maintenance purposes, OmniaChess and any third-party services may collect files that record interaction with OmniaChess (System logs) or use other Personal Data (such as the IP Address) for this purpose.
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
Changes to this privacy policy
The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within OmniaChess and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.
Definitions and legal references
Personal Data (or Data)
Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Usage Data
Information collected automatically through OmniaChess (or third-party services employed in OmniaChess), which can include: the IP addresses or domain names of the computers utilised by the Users who use OmniaChess, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
User
The individual using OmniaChess who, unless otherwise specified, coincides with the Data Subject.
Data Subject
The natural person to whom the Personal Data refers.
Data Processor (or Processor)
The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.
Data Controller (or Owner)
The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of OmniaChess. The Data Controller, unless otherwise specified, is the Owner of OmniaChess.
OmniaChess (or this Application)
The means by which the Personal Data of the User is collected and processed.
Service
The service provided by OmniaChess as described in the relative terms (if available) and on this site/application.
European Union (or EU)
Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.
Cookie
Cookies are Trackers consisting of small sets of data stored in the User's browser.
Tracker
Tracker indicates any technology - e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting - that enables the tracking of Users, for example by accessing or storing information on the User’s device.
Legal information
This privacy policy relates solely to OmniaChess, if not stated otherwise within this document.