The Owner Field Within the Generator

For the Privacy and Cookie Policy Generator

The owner field has a default suggestion that reads like this:

Individual, company or any other entity responsible for the website or application.
E.g. iubenda s.r.l – Via San Raffaele 1, 20121 Milan

In addition to this very simple owner statement, you can use some html tags such as bold, italic, etc.

More than pure stylistic options, this opens up additional disclosure options for you. You can add whatever information you need to, such as for example, an appointed person/Data Protection Officer. You can see an example on this screenshot:

The owner’s contact email will be added automatically to this very same section, pre-populated from the email form field below the owner field (as seen in the image above).

CPRA / CCPA related information

Toll-free number indication
If the CPRA (CCPA amendment) applies to your business, your business interacts directly with consumers and it doesn’t operate exclusively online, then you must indicate “two or more designated methods” for submitting CPRA requests. One of these methods must be a toll-free telephone number. In such cases, you can easily add the required number via the Owners field.

DPO & EU Representative information

If you’d like, you can easily append DPO details or information about your official EU Representative in the Owner Field. See the following example using html, (feel free to copy and paste the code in and replace the information with your own details:

Your Company Ltd.
Via Torino, 2 - 20123 Milan (Italy)

<strong>DATA PROTECTION OFFICER (DPO)</strong>
ePrivacy Consultants
represented by Dr. John Doe
Viale Bianco 21, 20354 Milan, Italy
contact: privacy@contactemail.net

This will give you the following result:

Note

Please remember, the owner field must include valid identifying information.

For the Terms and Conditions Generator

For Terms and Conditions, the required information for the Owner’s field may vary based on your country of origin or the type of business that you do. However, as with the Owner’s field in the Privacy Policy, the important thing here is to ensure that the information included in this field makes you legitimately identifiable.

The most commonly required information is the following (more country-specific information is included in the section below):

• The Owner’s identity, including legal trading status, if applicable. This must be the legally valid name of the Owner, for example, the Owner’s registered trading name.
• The Owner’s contact details. Generally, email address, telephone number and, if available, the other means of online communication.
• The geographical address of the Owner’s place of business. This can be the address to which the consumer can send complaints or return purchased products etc., where applicable.
• Relevant codes of conduct. In Business-to-Consumer (B2C) contracts, the service provider should indicate relevant codes of conduct and information on how those codes can be consulted electronically. Likewise, where such codes of conduct exist for Business-to-Business (B2B) contracts, they should also be indicated in a similar fashion.

Since Terms and Conditions are legally binding contracts, it’s important to state legitimate contact details here. Also, do consider that, in many cases, under Consumer Law, customers must be able to contact you if the need arises.

Country specific requirements

In addition to the above, please apply the following considerations if based in the countries listed below.

Germany

The Owner must also state (where applicable):

• The managing director’s identity.
• The identity of the members of the board.

France

The Owner must also state (where applicable):

• The legal status of the company.
• Where applicable, the number of applications to the commercial and companies registry or to the job directory.
• Where the company is subject to a public authorization system (e.g for the use of digital currency, long-distance sales, financial services, etc.), the name and address of the authority delivering this authorization.
• The company’s VAT ID if applicable.

If the company is a member of a regulated profession, the Owner must state the professional title and the Member State in which the title was assigned, and the name of the professional body in which they are enrolled.

Additionally, the Owner’s contact information must allow direct communication.

Italy

The Owner must also state (where applicable):

• Whether the company is subject to direction (controlled) by another company.
• The companies’ Registry where the company is registered and the related registration number.
• The company’s tax code and VAT number.

The United Kingdom

The Owner must also state:

• The company’s VAT number.
• Where available, the fax number.

Spain

The Owner must also state (where applicable):

• Information on registration to the Spanish Commercial Registry (Registro Mercantil), or, registration to any other public register for purposes related to acquiring legal status, or advertising.
• If subject to a public authorization system, the name of the authority or regulatory body in charge of supervision.
• If a member of a regulated profession (such as an attorney), the Owner must state the professional college, the college number, the official and professional academic title, the Member State in which they practice their profession, and the applicable professional rules and how they might be accessed.
• The fiscal identification number – Spanish CIF (Certificado de Identificación Fiscal).

Belgium

The Owner must also state (where applicable):

• The company’s identity
• The Banque Carrefour des Entreprises (BCE) number. The BCE is the Belgian Companies Register.
• The commercial name of the company

The USA

• The UETA does not provide a checklist of information that is required prior to the formation of contracts, electronic contracts are simply assimilated to a written contract.

Brazil

The Owner must also state (where applicable):

• The company’s registration number in the National Register of Individuals or the National Register of Legal Entities of the Ministry of Finance.

All information must be in Portuguese.

See also

• What is meant by the identifiying details of the Data Controller
• How do I change my invoicing information?